You will appreciate that health data relating to any individual is highly confidential and the Practice must ensure that it releases such data only to the person to whom it relates, or to a person authorised to act on his or her behalf. If you require to see any health data, please complete the online Request Form at the bottom of this page as fully and accurately as possible to enable us to locate the exact information you require.
If you would prefer, you can download and print a copy of our paper form.
Once you have completed the form, you will need to return it to the practice. You can send the form to us via email at [email protected].
Once we have received your form we will review your record and contact you in order to carry out some identity checks. This is part of the security measures to keep your records safe.
The General Data Protection Regulations (GDPR) gives you the statutory right of access to any information, manual (paper) or computerised. You may wish to authorise someone else to make your application on your behalf and if you have parental responsibilities you may make an application to see your child’s notes, if they are under the age of twelve years.
You do not have to give a reason for applying for access to your General Practice records. If you do not need access to your entire records, it would be helpful if you would inform us of the periods and area of your health records that you require, along with details which you feel may have relevance (e.g. clinic type, location, dates).
Advantages of being able to view parts of your medical record online are:
- You can view your test results without needing to call your GP practice
- You can follow test results over time to see any trends or patterns if you have repeated tests
- You can view your immunisation history – this may be required for some job applications or to check dates for flu or covid vaccinations
- You can see which medications you are using
The Practice will deal with your request as quickly as possible. If you request copies of all or part of your medical record, these will be ready within the allocated timescales specified by the Regulations (which is currently 28 days from receipt of your accurately completed form and confirmation of consent), and we will telephone you when they are available for you to come to the Practice to collect them. Under certain circumstances, this period can be extended to 3 months but we will keep you informed of the progress of your request during this extended period.
We will not make a charge for the first request for access to your medical records. We may, however, charge for subsequent requests or if we deem that the volume of information requested is excessive. You have the right to simply view your records (i.e. not receive a copy in a permanent form); information on how to arrange this is detailed below.
Type of request
If you request to see the original records, you will be invited to make an appointment at a mutually convenient time to view them. If you request copies, these will be ready within the allocated timescales specified by the Regulations, and we will telephone you when they are available for you to come to the Practice to collect them.
Proof of identity
Two forms of identity must be provided (one of which must be photographic). This is to ensure information is not released to unauthorised individuals. The table below outlines the proof of identity we can accept.
|TYPE OF APPLICATION||IDENTIFICATION REQUIRED|
|Patient applying for their own |
Can be waived if the applicant is known to the Staff Member accepting the request
|One which must be |
passport. One containing individuals
name and address
|Third Party Applying. Consent of Patient will be |
required BEFORE the request will be
|One containing Third Party name and |
address One must be Photographic ID
of Third Party
|Applying on behalf of a child |
We will ALWAYS obtain consent for release of
records from a child age 12+ to <16 if a third party is making request
|One which must be Child’s |
birth certificate Photographic ID of person with parental rights
If you are completing this application on behalf of another person, the Practice will require their authorisation before we can release the data to you. The person whose information is being requested should sign the relevant section within the online form. If the patient is a child (i.e. under 16 years of age) the application may be made by someone with parental responsibilities – in most cases this means a parent or guardian. If the child is capable of understanding the nature of the application, his or her consent should be obtained or, alternatively, the child may submit an application on their own behalf. Children will, generally, be presumed to understand the nature of the application if aged between 13 and 16 however, all cases will be considered individually.